INSTRUCTIONS

  1. Introduction:
    The Treasury Index contains the names of people, places, buildings, organizations etc that are mentioned in documents held at the Treasury Archive building in Thames, New Zealand. When you find what you want, the table will include a column called 'Source OUI' which tells staff where to find the document. Send this code to the The Treasury (Research.TheTreasury @ gmail.com) and they will be able to give you a copy of the relevant pages. Contact information is given on The Treasury Site by clicking the gold bar button labelled Research.
    An example of a table of results

  2. Basic Search:

    Simply enter a surname in the box marked Family Name and click SEARCH.

    Entering a first name or initial is optional and narrows the search.

    You can also search for an "Entity". This includes all kinds of entries in the records that may be of interest.
    e.g. If you enter "fire station" you will not find many, but "fire" gives fire brigades, firemens union etc.
    Enter part of a persons family name into this family name box and you will find family names containing these letters.

    Click the search button to start the search.

  3. Company name searches:

    In the Thames or goldrush databases you can find the names of claims or gold mining companies.
    For example the 'Hand in Hand' claim can be found by typing in 'hand'.

    You can enter the name of a company or mining claim etc in the Family Name search box.
  4. Wildcard search:

    The simplest method is to enter just the family name (surname) on its own, leaving the first name blank e.g. enter:.
    Will
    Beside the search box you will find four radio buttons and you will notice that the Wildcard option is selected by default
    This finds entries with family names
    'Will', 'Williams', 'Goodwill', 'MacWilliam', 'van der Will' etc. .

    There are 4 radio buttons. You can choose one of these options.

  5. Exact Match search:

    If you find too many names using the wildcard you can narrow the search by clicking the Exact Match radio button. e.g.
    Will
    This finds people with surname Will but not Willaims etc. It will also miss entries like 'Campbell nee Will'.
    Click the exact match button to search for a name that exactly matches the one you typed into the search box.

  6. Starts With button:

    If you enter Will the search gives names like Will, Williams but not Goodwill.

    If you click the button marked starts with, it will find all entries starting with the text you types into the search box.
  7. Ends With button:

    If you enter Will you may find Goodwill but not William.

    If you click the ends-with button you will find all the entries containing words that end with the text that you types into the search box.

  8. First Name:

    You can enter a first name like John in the second search box. But it is safer to enter J because he may be recorded in the database with only his initial.

    Enter a persons first name here to restrict the search to entries with that first name.

  9. Single wildcard characters:

    Old records may have the same name spelled several different ways.
    If there are particular characters that may have been altered they can be replace by the single wildcard character ( _ ).
    There must be at least 3 non-wildcard characters in the search.
    e.g. Sm_th finds entries with family name
    'Smith' as well as 'Smyth' etc.
    Notice that this can be used with exact match.

    If you are uncertain about one character in a name you can replace it with the underscore wildcard character.

  10. Multiple wildcard characters:

    The percent symbol can be used to represent any number of wildcard characters.
    e.g. If you enter Gold%company you will find entities like Gold and Silver Mining Company, Goldmining Company etc.

    If you put a percent sign in the middle of the search text, the percent can be replaced by any number of characters during the search.

  11. Short names:

    There is a restriction on searching for very short names. There must be 3 or more characters.
    If you want to search for a name with two letters such as Ng please go to the home/info or contact page and contact us by email.
    Entry of a short name with only two characters like Ng

  12. Names 3 characters in length:

    If you type a family name of exactly three characters, the search is restricted to an Exact Match and the wild card option is disabled.
    If you use single wildcard characters (_) there must be at least 3 non-wildcard letters.
    This, and other features of the database, prevent unscrupulous companies from copying the whole database and charging people for its use.

    If you search for a name with only three characters you are restricted to the exact match option.

  13. Short first names:

    You are unlikely to find short abbreviated first names in old official records.
    e.g. Pat, Bill and Jim were very rarely used in the 1800s.

  14. Middle Names or Initials:

    Most entries in the old records do not include a middle name or initial.

  15. About the computer program 'Prospector':

    The name Prospector has a double meaning as it was originally used for "mining data" about people who were prospecting and mining gold during the New Zealand gold rushes.

    This web site records the data in a MySQL database. A program written in the PHP language runs on the server and collects data from the MySQL database. When the user of the web site enters a name it is sent to the server computer somewhere on the internet. The server program (prospector.php) creates a command to send to the MySQL database. It receives the results from MySQL as a list of names that it found. Prospector.php thenprocesses the list and creates a web page in HTML to send back to the user. When the HTML arrives back at the users computer it displays the results on the screen. Prospector also automatically generates pages of HTML about any miners for whom additional information is available. These names appear as underlined links in the results table. If the user clicks on one of the underlined names, the web page of additional information is displayed.

    The site was developed on an Apple Mac computer using Dreamweaver, TextEdit, Applescript, Transmit and PhotoShop. It has been written as a general purpose online database program so that it can be used to search various lists of names, places etc and could be offered as a service to genealogists and others. MySQL tables are used to record the names and sizes etc of columns and other specifications so that the system can be easily set up for any database without modifying the program.

  16. About the authors:

    The software was written by Evan and has been used to develop several online databases.
    The Treasury Index is a database of resources held by The Treasury in Thames, New Zealand.
    Volunteers entered the Treasury data.
    Evan set up the database and loaded the data to put online.
    Kae is the web master for their web site www.TheTreasury.org.nz.

  17. Disclaimer:

    Evan Lewis is not responsible for the data contained in the database and only provides the database software to enable groups to publish their data online and uploads or removes data under direction from the owners of the data. Any issues regarding copyright or privacy issues should be addressed to The Treasury directly.

  18. About programming and database services:

    Please don't hesitate to contact us if you are interested in the software. We can set up your database, web page and host the whole database system on our server. You retain ownership of all the data. Software is also available to allow you to edit the data online and to add text, photographs, web links, books and references to particular pages in the books. The database program is written as a general purpose package so you can choose the type of data that is stored, the layout and headings for the table of results displayed on the web page, the logo and dozens of other features. It is not restricted to storing names.

    A. Evan Lewis PhD, MD.
    AEDLewis@gmail.com

    Kae Lewis PhD,
    KaeLewis1@gmail.com


Databases developed using 'Prospector'
Database Software by Evan Lewis PhD, MD.
can be found at the fillowing sites:

An index of names mentioned in the historical documents held by The Treasury
in Thames, New Zealand.
The Goldrush Database.
An index of names found in official records of the New Zealand gold rush
1861-1872.
Historical records of Cork,
Ireland 1650-1850.
Records of St Stephen's Anglican Church,
Ootacamund (Ooty), Tamil Nadu, India.
A link to this small databse can also be found on FIBIS.org

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